Keep control on your card spendings and avoid inappropriate use by setting up Advanced Settings on your cards.

Add control to your spendings

With More Control on Cards - Advanced (available only on some billing plans) it's not only possible to control the budget, but also to pre-select which categories of spendings are allowed on a card and on what day of the week the card can be used.

Administrators/Controllers, this new feature will :

1. Enable finance/administration teams to reduce unwanted expenses
2. allow you to know how money is being spent (pre-approve spend categories and days)
3. reduce fraud
4. support Spendesk spending policies
5. improve spending habits

but also help to solve problems at the corporate level:

1. Approval / pre-approval process
2. Risk card sharing: each member can now have a personal card with its own limited categories.
3. Blocking of employees who do not have access to means of payment
4. Lack of visibility or control over expenses

Set up / View / Edit a card's control settings

On Spendesk, only Account Owners and Admins can set up more control on cards.

• Go to the Cards tab.
• Select a card.
• Choose Card settings.
• Edit the monthly budget if needed.
• Allow/Refuse cash withdrawal and online payments.
• Choose the period of use of the cards and the timezones applied to the card.
• Choose authorized hours if needed.
• Authorize (or not) contactless payments.
• Click on 'Advanced settings' if you'd like to choose spend categories.

• Edit Spending categories limitations**.** On this example, all categories are authorized.

• Click on Save settings.

For now, it is not possible to choose authorized hours within the day (only allowed days of the week).

Requesters - Discover your card settings

Your Admin team has set spending limits for your card: you can check your card settings at any time.

It's very simple:

• Go to the Card tab.
• Go to your card details.
• Check your authorizations (cash withdrawal / online payment).
• Check your period of use.
• Check your spending limits.

Tip: As usual, if you need to change your card configuration or budget, contact your Account Owner or Administrator!

Aktualisiert am: 30/04/2026