> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.chrisp.chat/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Set up global company policies for individuals or groups of employees

A **global company policy** allows you to control how much a **Requester** can spend in one transaction or one month without requiring approval. Both **Admins** and **Account Owners (AOs)** can set up these policies.  
​  
For more detail on other features that impact approval rules, see:

* [Approval Workflows](http://helpcenter.spendesk.com/en/articles/10539598-approval-workflows)
* [Expense Category Policies](http://helpcenter.spendesk.com/en/articles/10484826-expense-category-policies)

**Important:** Global company policies apply only to the payment methods selected.

# Approvers’ Spending Policies:

* If an approver’s spending policy allows for self-approval, their requests will be automatically approved.
* If their policy requires approval, their requests will follow the approval flow:

* The next-in-line approver in the **cost center** will validate it.
* If they are the last-in-line, the request will go to the **Account Owner**.

**Special Case Example:**  
Imagine a user is part of an approval flow where they can approve requests between 0 and 300 euros. However, their policy states that their expenses must be approved. If this user creates a request for 200 euros, it will need to be validated by the next approver in the chain. The request will not be self-approved.

# How to Set Up Global Company Policies

You can set up global company policies in two ways:

## Set Up a Policy for Several Members

1. Go to **Settings > Company rules > Spend Policies**.
2. Choose a policy name and select one of the three options:

* **Always:** Every spending must be approved, regardless of the payment method or amount.
* **Sometimes:** Customize approval conditions:

* Define maximum amounts per transaction and per month.
* Choose the payment methods to which this rule applies.
* **Never:** Spending does not require approval, regardless of the payment method or amount.
3. Add members to this policy directly if you already know who should follow it.

💡 **Note:**  
If a user requests a card in another currency, we apply:

* **2.99% currency conversion fees**.
* An additional **5% buffer** to account for currency rate fluctuations.

This means that if the currency rate changes, some requests may need approval while others may not.

## Set Up a Policy for One Member

1. Go to **Settings > Organisation > Members** and select a member.
2. Click **Edit Profile**, then navigate to the **Policy** section.
3. Choose the appropriate policy from the dropdown list or create a custom policy:

* **Always:** Every spending must be approved, regardless of the payment method or amount.
* **Sometimes:** Customize approval conditions:

* Define maximum amounts per transaction and per month.
* Choose the payment methods to which this rule applies.
* **Never:** Spending does not require approval, regardless of the payment method or amount.

**Want to Give More Autonomy?**  
To provide greater flexibility, set higher spending limits per transaction or month.

**Note:**  
For card requests in another currency, the same fees and conditions apply as mentioned above:

* **2.99% currency conversion fees**.
* An additional **5% buffer** for currency fluctuations.

# FAQ

**Q: Who can set up global company policies?**  
A: They can be configured by **Admins** and **Account Owners (AOs)**.

**Q: What happens if a user is both an approver and has a policy requiring approval?**  
A: Their requests will not be self-approved. Instead, the request will follow the approval flow to the next-in-line approver or the **Account Owner**.

**Q: How do currency variations impact global company policies?**  
A: Requests in another currency incur **2.99% conversion fees** plus a **5% buffer** for fluctuations.

**Q: Are there any other ways to skip approval?**  
A: On certain plans, you can also use '[Expense Category policies](http://helpcenter.spendesk.com/en/articles/10484826-expense-category-policies)' to set up when requests do not need approval. If either the Global Company Policy or the Expense Category Policy rule states that a request skips approval, it will skip.