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# Submit your supplier invoice on Spendesk

## Submit Supplier Invoices on Spendesk

Account Owners and any member with a **Requester** role can submit supplier invoices on Spendesk through the **Requests** tab. You can also send an invoice to a custom email address to create a draft on Spendesk and/or assign it to a user.

**Controllers:** If you need to submit invoices, contact your Account Owner or Administrator to update your role by adding the **Requester** role. Alternatively, ask for your company’s custom email address to send invoices directly to the entity’s Spendesk account.

## How to Submit an Invoice

1. Click on the **New request** button.
2. Select **Submit an invoice**.
3. Upload your invoice: Supported formats are **.JPG**, **.PNG**, and **.PDF**. You can upload multiple files simultaneously.

* Our OCR tool, Marvin, will automatically extract relevant details from your invoices.
* You can manually complete or edit fields if necessary.
4. If it's a new supplier, you may need to add their bank details. This information will be saved for future invoices. You can upload this as a **.PDF**, **.PNG**, or **.JPG** file. If unavailable, you can skip this step—Controllers can add this later during the review process.
5. You can then:

* Add a description.
* Include analytical information such as custom fields, spending categories, or cost centers (if needed).
* [**NEW**] Split the invoice line items across several analytical fields (cost centers, expense categories, custom analytical fields). Check our [Help Center article](http://helpcenter.spendesk.com/en/articles/8312100-split-payables-across-cost-centers-expense-categories-and-analytical-fields#h_f80f609c97) !
6. When all details are complete, click on **Submit my invoice**.

Your invoice will either be automatically validated or sent to an approver, depending on your company’s defined approval policy for you. You can review this policy in the **Avatar > My Profile** tab under your personal information.

Approvers can find submitted invoices under **Requests > Team Invoices**. Once approved, the invoice moves to **Invoices > To review**.

## Bookkeep Invoices Before Payment

Approved invoices in the **Invoices - To review** tab will automatically appear in both the **Bookkeep** tab and **Invoices - Pay** tab, allowing you to export payables.

If an invoice is approved in **Invoices - Review**, it cannot be canceled in **Requests**. To remove it, mark it as paid and delete it from the exported `.csv` file before importing it into your accounting software.

## Submit Multiple Invoices

The process is the same as for a single invoice:

* Drag and drop several invoices into the **Upload invoice** section.
* Marvin will extract details from each invoice, and you’ll need to validate them before submitting the drafts.

You can also upload a credit note via the **New request > Credit note** flow.

## Invoices and Purchase Orders

If a purchase order has already been approved, the associated invoice can either:

* Be automatically approved (if this feature is enabled).
* Require approval before being confirmed and paid.

## Invoices in Foreign Currencies

When submitting an invoice in a foreign currency, Spendesk uses the issue date exchange rate provided by [Fixer.io](https://fixer.io/) to suggest the reimbursement amount.

This amount will remain unchanged unless the issue date is modified by a Controller.

## FAQ

1. **Who can submit an invoice?**  
Account Owners and members with the **Requester** role can submit invoices. Controllers need to contact their Account Owner or Administrator to gain this role.
2. **What file formats are supported?**  
Supported formats are **.JPG**, **.PNG**, and **.PDF**.
3. **What if I don't have supplier bank details?**  
You can skip this step during submission. Controllers can add the details later during review.
4. **Can I submit multiple invoices at once?**  
Yes, you can upload multiple invoices simultaneously. Each will create a separate draft for validation.
5. **How are foreign currency invoices handled?**  
Spendesk uses exchange rates from [Fixer.io](https://fixer.io/) based on the invoice issue date.
6. **Why am I facing an error message while trying to submit an invoice?**

If you are using the "**Teams**" feature, you can only submit invoices to teams you are part of.

# Submit an invoice by email

Click below for more details:

[Submit an invoice on Spendesk by email](https://helpcenter.spendesk.com/en/articles/6553689-forward-supplier-invoices-via-email-on-spendesk)

# Submit an invoice on mobile

Click below for more details:

[Submit invoices directly from your mobile](https://helpcenter.spendesk.com/en/articles/6704259-submit-an-invoice-request-on-mobile)